Environmental Policy

Introduction

 

In response to the current climate crisis, EOS IT Solutions, as a global organization, is committed to engaging in projects that reduce emissions and protect the environment. Our promise to reduce (and eventually eliminate) emissions demonstrates our dedication to sustainability,   driving innovation, and offering our customers, partners, and employees increased confidence in EOS’s resilience to improve our planet’s atmosphere.

We aim to comply with internationally recognized laws and national regulations that apply in each country where our business operates. Our operations impact the environment through energy consumption, water usage, and waste generation. At EOS, we continuously influence and take corrective action to operate our global organization in an environmentally responsible manner in line with the Paris Agreement and United Nations Sustainable Development Goals (SDGs).

Responsibility

 

This environmental policy applies to our board of directors, employees in all global business functions, EOS warehousing, customers, suppliers, and stakeholders associated with our organization. All EOS stakeholders have a responsibility to ensure that the aims and objectives of the policy are met across all our operational functions and beyond.

Environmental Commitments

Circular Economy

By adhering to the Circular Economy Action Plan (CEAP), we develop and offer our business partners more resilient systems that support their circular economy targets, benefiting both the environment and the economy. Our business strategy is built around the key principles and core elements of the circular economy framework. This includes eliminating waste and pollution, and sourcing products and materials that can be kept in use through reuse, repair, refurbishment, and recycling programs, or are designed for longevity.

We assist our customers and partners in transitioning to a circular economy by offering services and solutions that aim to reduce costs, increase revenue, and meet their ESG goals and targets.

Circular Economy Services and Solutions:

• Hybrid Workspace Solutions
• Smart Workspace Services: This includes consulting and assessment, design and bid support, implementation services, master systems integration and commissioning, and on/off-site support services.
• Reuse and E-waste Recycling Services
• IT Asset Disposition (ITAD) Program

Climate and Water Commitments

100% Renewable Energy by 2030

We are dedicated to transitioning all our operations to 100% renewable energy by 2030. This commitment involves:

• Investing in renewable energy sources
• Implementing energy-efficient technologiesand practices across all facilities.
• Collaborating with energy providersto ensure a steady supply of renewable energy.

  

 Net-Zero Emissions by 2050

Achieving net-zero emissions by 2050 is a critical goal for our organization. To reach this target, we will:

 

• Adopt carbon offset programs to balance out unavoidable emissions.
• Enhance energy efficiency in all processes and operations.
• Promote sustainable practices among employees and stakeholders.
• Invest in innovative technologies that reduce carbon footprints.

Reduce Water Consumption Volumes

Water conservation is a key aspect of our sustainability strategy. Our commitment to reducing water consumption involves:

• Implementing water-efficient technologies and practices in all operations.
• Recycling and reusing water wherever possible.
• Conducting regular water audits to identify and address inefficiencies.
• Educating employees and stakeholders on the importance of water conservation.

Social Commitments

EOS will comply with internationally recognized human rights standards such as the Modern Slavery Act 2015, ILO (International Labour Organization), and the United Nations Guiding Principles on Business and Human Rights.

Diverse Ownership

EOS IT Solutions is a women-owned business. We are registered as a Member Buyer through WEConnect International, which enables us to expand our collaboration with more women-owned businesses in 46 countries around the globe.

A workplace where everyone belongs, and difference is celebrated. 

EOS empowers and sustains an inclusive global culture and industry leader dedicated to retaining female stakeholders.  Our incredibly diverse teams continue to break boundaries through innovative solutions, without limitations due to non-merit factors.  We provide workshops in -house for our very diverse team or in collaboration with local learning establishments like schools, universities to ensure professional development.

EOS Business Operations Skills Academy

A six-week hyper focused training course providing practical knowledge and real-world experience required to work with global market leading clients. This is our yearly program which supports talent of any age who wish to pursue a new career path in IT- available trainings are Inside Sales, Order Management, Customs, Logistics, Trade Compliance, Procurement, Project Management

We support our local community, schools and small businesses with the latest technology products for skill development while considering the environmental impact of end-of-life products.

 

 

Additional Commitments

We will continue to:

• Support our team by empowering a diverse culture
• Invest in the latest technology in our organization and through the services and solutions we provide to our business partners, supporting a regenerative economy
• Engage stakeholders across the value chain to promote circular practices
• Innovate and implement strategies to reduce our environmental footprint across Scope 1, 2, and 3 to reach our sustainability targets
• Heavily invest in and support our business and charity partners globally, focusing on SDG goals and conducting responsible business to advance sustainability worldwide.

Regulatory and Mandatory Standards

Our organization is committed to sustainability and will adhere to the following key standards and regulations:

• Global Reporting Initiative (GRI): We will follow and implement the GRI framework to transparently report our environmental, economic, and social impacts. This includes our efforts in biodiversity conservation, waste management, emissions reduction, and ensuring health and safety.
• Corporate Sustainability Reporting Directive (CSRD): As part of our compliance with the EU’s CSRD, we will develop and provide detailed reports on our sustainability practices, covering a wide range of environmental and social metrics.
• UK Sustainability Disclosure Requirements (SDR): In line with the UK’s SDR, we ensure that our sustainability information is comprehensive and meets the regulatory requirements, which are expected to be enforced from 2024.

By adhering to these standards, we aim to enhance transparency, accountability, and our overall environmental performance, contributing to a sustainable future.

Action Beyond Regulatory Compliance

Our Buildings:

Renewable Energy Adaptation

We have installed natural light roof panels and roof-mounted solar panels in our warehouses to reduce and eventually eliminate reliance on fossil fuels, thereby lowering our greenhouse gas emissions.

Electricity Consumption

Our largest source of emissions stems from energy consumption generated through our global operational capabilities and business practices. To normalize our carbon footprint, we considered factors such as the solutions and services we provide, sales, number of staff, and the area of our global offices.

Smart Workspaces

Through our assessments across global offices, we identified various best practices. Our Smart Workspaces are equipped with:

 

• Sensored LED lighting
• Modern HVAC units and underfloor heating systems incorporating heat recovery
• 62% renewable energy generated by wind turbines

Waste Reduction and Recycling Programs

We promote a paper-free environment in our offices, which reduces energy consumption, cuts costs, and minimizes waste. Comprehensive recycling programs are implemented throughout all our facilities and warehouses.

Water Conservation

All our offices are equipped with water-efficient fixtures and systems, contributing to reduced water waste.

Biodiversity Projects

We are committed to creating and maintaining green spaces, such as parks and gardens, and supporting local wildlife habitats, which go beyond basic land use and development requirements.

 

Sustainable Procurement

Our organization integrates sustainability into our procurement processes, recognizing the significant environmental, social, and economic impacts of our purchasing decisions. We adhere to the following principles:

• Environmental Considerations: Prioritizing goods and services with minimal environmental impact, including products with lower carbon footprints, reduced waste, and sustainable resource usage. We aim to work with suppliers committed to environmental stewardship.
• Social Responsibility: Supporting fair labour practices, human rights, and community well-being. We engage with suppliers who uphold ethical standards and contribute positively to society, ensuring safe working conditions, fair wages, and respect for workers’ rights.
• Economic Sustainability: Achieving value for money over the entire lifecycle of products and services, considering long-term costs and benefits, including maintenance, disposal, and potential environmental impacts. We balance cost-effectiveness with sustainability.
• Supplier Diversity: Promoting diversity within our supply chain by engaging with suppliers from diverse backgrounds, including minority-owned, women-owned, and small businesses. This fosters innovation, supports economic growth, and reflects the diversity of the communities we serve.

Renewable Electricity Procurement

Our organization is committed to sourcing electricity from renewable energy sources to reduce our carbon footprint and support sustainable energy practices. We employ the following methods:

• Onsite Generation: Investing in and installing renewable energy systems, such as solar panels or wind turbines, on our premises. This allows us to generate and consume renewable electricity directly, reducing reliance on external energy sources.

• Green Electricity Products: Purchasing green electricity products from energy suppliers. These products guarantee that the electricity we consume is matched by an equivalent amount of renewable energy fed into the grid, often verified through certificates like Renewable Energy Guarantees of Origin (REGOs) in the UK or Renewable Energy Certificates (RECs) in the USA.
• Corporate Power Purchase Agreements (CPPAs): Entering into long-term agreements with renewable energy producers to purchase electricity at a fixed price.

 

Whistleblowing Mechanism

Our organisation is dedicated to upholding the highest standards of environmental integrity and accountability. To support this commitment, we have implemented a comprehensive whistleblowing mechanism to ensure that any concerns regarding unethical, illegal, or unsafe practices are reported and addressed effectively. The key components of our whistleblowing mechanism include:

Reporting Channels:

We offer multiple channels for all our stakeholders to report their concerns, including a      dedicated email (whistleblowing@eosits.com), and direct reporting to the HSEQ Manager, CEO, COO, or CCO. These channels are accessible, confidential, and allow for anonymous reporting if desired.

Investigation Process:

Upon receiving a report, it is reviewed by a designated team or officer who assesses its validity. If the report is deemed credible, a thorough investigation is conducted. This may involve gathering evidence, interviewing witnesses, and consulting relevant experts to ensure a fair and comprehensive investigation.

Resolution and Feedback:

Following the investigation, appropriate actions are taken to address the issue. This may include disciplinary measures, policy changes, or other corrective actions. The whistleblower is informed about the outcome of the investigation, ensuring transparency and trust in the system.

Training and Awareness:

We conduct regular training sessions and awareness programs to educate employees about environmental issues and the importance of reporting unethical behaviour. This helps foster a culture of openness and accountability within the organisation.

Continuous Improvement:

We regularly audit and review our whistleblowing mechanism to ensure its effectiveness and make necessary improvements.