Environmental Policy

Introduction

In response to the current climate crisis, EOS IT Solutions, as a global organization, is committed to engaging in projects that reduce emissions and protect the environment. Our promise to reduce (and eventually eliminate) emissions demonstrates our dedication to sustainability,   driving innovation, and offering our customers, partners, and employees increased confidence in EOS’s resilience to improve our planet’s atmosphere.

We aim to comply with internationally recognized laws and national regulations that apply in each country where our business operates. Our operations impact the environment through energy consumption, water usage, and waste generation. At EOS, we continuously influence and take corrective action to operate our global organization in an environmentally responsible manner in line with the Paris Agreement and United Nations Sustainable Development Goals (SDGs).

Responsibility

This environmental policy applies to our board of directors, employees in all global business functions, EOS warehousing, customers, suppliers, and stakeholders associated with our organization. All EOS stakeholders have a responsibility to ensure that the aims and objectives of the policy are met across all our operational functions and beyond.

Environmental Commitments

Air Impacts

EOS IT Solutions does not generate industrial air emissions, VOCs, or chemical pollutants. Under ESRS E2, our impacts relate only to minor operational factors such as warehouse noise, dust from packaging handling, and traffic from logistics partners. These are managed through existing Health & Safety procedures, indoor air quality controls, and standard housekeeping practices.

Packaging Commitment

EOS manages packaging impacts through structured sorting, removal of inbound materials during BOM builds, reuse of pallets, and recycling of cardboard and plastics. We continuously implement waste minimisation measures across warehouses in alignment with ESRS E5 on resource efficiency and circularity.

Circular Economy

By adhering to the Circular Economy Action Plan (CEAP), we develop and offer our business partners more resilient systems that support their circular economy targets, benefiting both the environment and the economy. Our business strategy is built around the key principles and core elements of the circular economy framework. This includes eliminating waste and pollution, and sourcing products and materials that can be kept in use through reuse, repair, refurbishment, and recycling programs, or are designed for longevity.

We assist our customers and partners in transitioning to a circular economy by offering services and solutions that aim to reduce costs, increase revenue, and meet their ESG goals and targets.

Circular Economy Services and Solutions:

• Hybrid Workspace Solutions
• Smart Workspace Services: This includes consulting and assessment, design and bid support, implementation services, master systems integration and commissioning, and on/off-site support services.
• Reuse and E-waste Recycling Services
• IT Asset Disposition (ITAD) Program

Climate and Water Commitments

100% Renewable Energy by 2030

EOS IT Solutions is committed to achieving and maintaining 100% renewable electricity across all controlled sites by 2030. With renewable energy already representing a significant share of our operations, we will continue to:

• Expanding renewable electricity procurement across EOS‑controlled sites
• Implement energy‑efficient technologies across all facilities
• Improving the energy performance of offices and warehouses through equipment upgrades, operational controls, and continuous monitoring.
• Collaborate with energy partners to secure reliable renewable supply

 Net-Zero Emissions by 2050

Our long‑term ambition is to reach net‑zero greenhouse gas emissions across our full value chain by 2050. This goal covers Scopes 1, 2 and 3, and will be achieved through:

• continuous energy‑efficiency improvements,
• switching to low‑carbon technologies,
• reducing logistics and supply‑chain emissions over time, and
• addressing only unavoidable residual emissions through credible offsetting.

Reduce Water Consumption Volumes

Water use within EOS is limited to offices and warehouse operations. As a low‑materiality environmental topic, our focus is on operational efficiency. Our commitment to reducing water consumption involves:

• Implementing water-efficient technologies: and practices in all operations.
• Recycling and reusing water: wherever possible.
• Conducting regular water audits: to identify and address inefficiencies.
• Promote responsible water use through employee awareness

Environmental Targets

EOS IT Solutions has established realistic, long‑term environmental targets aligned with international frameworks and our sustainability strategy. These targets support ESRS E1 (Climate Change) and ESRS E5 (Resource Use & Circular Economy) and guide continuous improvement across our operations.

• Achieve and maintain 100% renewable electricity across all EOS‑controlled sites by 2030.
• Reduce Scope 2 emissions intensity by 15% by 2030 through energy‑efficiency improvements and renewable sourcing.
• Increase warehouse recycling rates to 70% by 2030.
• Reduce non‑recyclable packaging from operations by 15% by 2030 or demonstrate year‑on‑year improvement in packaging reuse and recycling.
• Maintain stable water consumption per FTE year‑on‑year (low‑materiality ESRS E3 topic).

 

Social Commitments

EOS will comply with internationally recognized human rights standards such as the Modern Slavery Act 2015, ILO (International Labour Organization), and the United Nations Guiding Principles on Business and Human Rights.

Diverse Ownership

EOS IT Solutions is a women-owned business. We are registered as a Member Buyer through WEConnect International, which enables us to expand our collaboration with more women-owned businesses in 46 countries around the globe.

A workplace where everyone belongs, and difference is celebrated. 

EOS empowers and sustains an inclusive global culture and industry leader dedicated to retaining female stakeholders.  Our incredibly diverse teams continue to break boundaries through innovative solutions, without limitations due to non-merit factors.  We provide workshops in -house for our very diverse team or in collaboration with local learning establishments like schools, universities to ensure professional development.

EOS Business Operations Skills Academy

A six-week hyper focused training course providing practical knowledge and real-world experience required to work with global market leading clients. This is our yearly program which supports talent of any age who wish to pursue a new career path in IT- available trainings are Inside Sales, Order Management, Customs, Logistics, Trade Compliance, Procurement, Project Management

We support our local community, schools and small businesses with the latest technology products for skill development while considering the environmental impact of end-of-life products.

Additional Commitments

We will continue to:

• Support our team by empowering a diverse culture
• Invest in the latest technology in our organization and through the services and solutions we provide to our business partners, supporting a regenerative economy
• Engage stakeholders across the value chain to promote circular practices
• Innovate and implement strategies to reduce our environmental footprint across Scope 1, 2, and 3 to reach our sustainability targets
• Heavily invest in and support our business and charity partners globally, focusing on SDG goals and conducting responsible business to advance sustainability worldwide.

Regulatory and Mandatory Standards

Our organization is committed to sustainability and will adhere to the following key standards and regulations:

• Global Reporting Initiative (GRI): We will follow and implement the GRI framework to transparently report our environmental, economic, and social impacts. This includes our efforts in biodiversity conservation, waste management, emissions reduction, and ensuring health and safety.
• Corporate Sustainability Reporting Directive (CSRD): As part of our compliance with the EU’s CSRD, we will develop and provide detailed reports on our sustainability practices, covering a wide range of environmental and social metrics.
• UK Sustainability Disclosure Requirements (SDR): In line with the UK’s SDR, we ensure that our sustainability information is comprehensive and meets the regulatory requirements, which are expected to be enforced from 2024.
• Other Standards: EOS aligns its environmental management with the European Sustainability Reporting Standards (ESRS), specifically ESRS E1, E2, E3, E4 and E5, as applicable to our business model. EOS also aligns its environmental commitments with the Paris Agreement, the OECD Guidelines for Multinational Enterprises, the EU Circular Economy Action Plan (CEAP), and the GHG Protocol Corporate Standard.

By adhering to these standards, we aim to enhance transparency, accountability, and our overall environmental performance, contributing to a sustainable future.

Action Beyond Regulatory Compliance

Our Buildings:

Renewable Energy Adaptation

We have installed natural light roof panels and roof‑mounted solar PV systems in our warehouses to reduce and eventually eliminate reliance on fossil fuels, thereby lowering greenhouse gas emissions. These investments support our long‑term transition to clean energy across EOS‑controlled sites.

Electricity Consumption

Energy consumption is the largest contributor to EOS’s operational emissions. To optimise our carbon footprint, we evaluate performance across our global offices and warehouses, considering factors such as building size, occupancy, operational practices, and energy source. This enables EOS to prioritise energy‑efficiency improvements and expand renewable electricity procurement as part of our 2030 sustainability commitments.

Smart Workspaces

Through assessments across global offices, we identified opportunities to enhance building efficiency and reduce energy demand. Our Smart Workspaces are equipped with:

 

• Sensored LED lighting
• Modern HVAC units and underfloor heating systems incorporating heat‑recovery
• 62% renewable energy supplied by wind turbines

These features support EOS’s wider goals for energy performance and climate impact reduction.

 

Waste Reduction and Recycling Programs

EOS promotes a paper free environment across offices to reduce energy use, costs, and waste generation. Comprehensive recycling programs are implemented throughout all facilities and warehouses. EOS tracks waste volumes annually, including recycling rates and hazardous e‑waste to support ESRS E5 resource‑use and circularity disclosures.

 

Water Conservation

Based on ESRS E3, water is considered a low‑materiality topic for EOS IT Solutions. We use water only in offices and warehouses for sanitary and operational purposes. EOS monitors usage through utility bills and promotes efficient water use, ensuring responsible and minimal environmental impact.

All offices are equipped with water‑efficient fixtures and systems, contributing to reduced water waste. As a low‑materiality ESRS E3 topic for EOS, our efforts focus on operational efficiency rather than industrial water management.

Biodiversity Projects

We are committed to creating and maintaining green spaces, such as parks and gardens, and supporting local wildlife habitats, which go beyond basic land use and development requirements.

Sustainable Procurement

Our organization integrates sustainability into our procurement processes, recognizing the significant environmental, social, and economic impacts of our purchasing decisions. We adhere to the following principles:

• Environmental Considerations: Prioritizing goods and services with minimal environmental impact, including products with lower carbon footprints, reduced waste, and sustainable resource usage. We aim to work with suppliers committed to environmental stewardship.
• Social Responsibility: Supporting fair labour practices, human rights, and community well-being. We engage with suppliers who uphold ethical standards and contribute positively to society, ensuring safe working conditions, fair wages, and respect for workers’ rights.
• Economic Sustainability: Achieving value for money over the entire lifecycle of products and services, considering long-term costs and benefits, including maintenance, disposal, and potential environmental impacts. We balance cost-effectiveness with sustainability.
• Supplier Diversity: Promoting diversity within our supply chain by engaging with suppliers from diverse backgrounds, including minority-owned, women-owned, and small businesses. This fosters innovation, supports economic growth, and reflects the diversity of the communities we serve.

Renewable Electricity Procurement

Our organization is committed to sourcing electricity from renewable energy sources to reduce our carbon footprint and support sustainable energy practices. We employ the following methods:

• Onsite Generation: Investing in and installing renewable energy systems, such as solar panels or wind turbines, on our premises. This allows us to generate and consume renewable electricity directly, reducing reliance on external energy sources.

• Green Electricity Products: Purchasing green electricity products from energy suppliers. These products guarantee that the electricity we consume is matched by an equivalent amount of renewable energy fed into the grid, often verified through certificates like Renewable Energy Guarantees of Origin (REGOs) in the UK or Renewable Energy Certificates (RECs) in the USA.
• Corporate Power Purchase Agreements (CPPAs): Entering into long-term agreements with renewable energy producers to purchase electricity at a fixed price.

Whistleblowing Mechanism

Our organisation is dedicated to upholding the highest standards of environmental integrity and accountability. To support this commitment, we have implemented a comprehensive whistleblowing mechanism to ensure that any concerns regarding unethical, illegal, or unsafe practices are reported and addressed effectively. The key components of our whistleblowing mechanism include:

Reporting Channels:

We offer multiple channels for all our stakeholders to report their concerns, including a dedicated email (whistleblowing@eosits.com), and direct reporting to the HSEQ Manager, CEO, COO, or CCO. These channels are accessible, confidential, and allow for anonymous reporting if desired.

Investigation Process:

Upon receiving a report, it is reviewed by a designated team or officer who assesses its validity. If the report is deemed credible, a thorough investigation is conducted. This may involve gathering evidence, interviewing witnesses, and consulting relevant experts to ensure a fair and comprehensive investigation.

Resolution and Feedback:

Following the investigation, appropriate actions are taken to address the issue. This may include disciplinary measures, policy changes, or other corrective actions. The whistleblower is informed about the outcome of the investigation, ensuring transparency and trust in the system.

Training and Awareness:

We conduct regular training sessions and awareness programs to educate employees about environmental issues and the importance of reporting unethical behaviour. This helps foster a culture of openness and accountability within the organisation.

Continuous Improvement:

We regularly audit and review our whistleblowing mechanism to ensure its effectiveness and make necessary improvements.